Closed Freight Tenders for Commodity & Chemical Traders
Replace email-based freight tendering with structured offers, closed competition, and full auditability.
Calculate Your Annual Savings
Adjust the inputs below to see estimated savings from demurrage reduction, rate optimization, and admin time.
Your estimated savings
- Demurrage reduction$600,000
- Rate optimization$27,000
- Admin time savings$28,800
Implementation cost: ~$25,000
Payback period: 0.5 months
Request Custom ROI AnalysisEmail vs FreightTender
See how structured tendering compares to email-based procurement.
| Feature | Email tendering | FreightTender |
|---|---|---|
| Tender cycle time | 3–5 days | 8–18 hours |
| Cross-visibility risk | High | Zero |
| Admin burden | 6–12 hours | 1–2 hours |
| Audit capability | None | Complete |
| Rate manipulation risk | 15–25% premium | Eliminated |
| Management visibility | Fragmented | Real-time |
| Compliance ready | No | Yes |
2 min quick overview · 9 min full walkthrough
Real system demo, no slides. First 2 minutes cover the key points; full video walks through the platform.
What It Solves
Closed tenders
No cross-visibility between brokers. Each broker sees only their own participation and cannot view other bids. Prevents collusion and ensures genuine competitive bidding.
Structured offers
Standardized bid format eliminates forwarding, rewriting, or manipulation. All technical terms captured systematically. Immutable submissions prevent retroactive changes.
Management visibility
All bids presented in one clean table. Faster decision-making with complete transparency for traders. Side-by-side comparison of rates, vessels, and technical specifications.
Audit trail
Immutable record of all actions. Prove what happened, when, and by whom, anytime for compliance and governance. Append-only logs cannot be modified or deleted.
Who It's For
- Commodity trading companies
- Chemical trading desks
- Freight managers and C-level executives
Security & Compliance
Enterprise-grade controls for data protection, auditability, and regulatory readiness.
Data Security
- ✓SOC 2 Type II (in progress)
- ✓End-to-end encryption in transit and at rest
- ✓Regular penetration testing
- ✓GDPR-ready data handling
Compliance Ready
- ✓Immutable audit logs
- ✓Role-based access control (RBAC)
- ✓Sanctions screening support
- ✓Export compliance documentation
Enterprise
- ✓SSO / SAML
- ✓Custom data retention policies
- ✓Dedicated support SLA
- ✓On-premise option (on request)
Detailed Capabilities
Enterprise-grade closed tender platform designed for commodity and chemical trading companies.
Closed Tender Logic
FreightTender operates on invite-only participation. Only brokers explicitly invited by the trader can view and bid on tenders.
There is no cross-visibility between brokers. Each broker sees only their own invitation status and their own submitted offer. This controlled competition environment prevents collusion and ensures genuine competitive bidding.
The system eliminates the problems of email-based tendering where brokers can see each other or receive forwarded communications, leading to manipulation and information leakage.
Structured Freight Offers
All offers are submitted through a standardized bid format. Freight rate, vessel specifications, laycan confirmation, technical compliance, and additional comments are captured in structured fields.
Technical terms are captured once and stored systematically. There is no need for rewriting, forwarding, or manual data entry. This eliminates errors, misinterpretation, and the risk of information loss in email chains.
Once submitted, offers are immutable. This prevents retroactive changes and ensures the integrity of the bidding process.
Management Visibility
Traders and freight managers see all offers in a single, clean table view. Rate, vessel, technical specifications, and comments from all brokers are displayed side-by-side for immediate comparison.
This consolidated view enables faster decision-making. Managers can quickly identify the best combination of rate and technical suitability without scrolling through multiple emails or spreadsheets.
The system reduces operational noise by presenting only the essential information needed for evaluation. All relevant details are accessible without leaving the platform.
Awarding & Decision Control
Traders control the awarding process. Once a tender is closed, one offer can be selected and awarded. The system records the internal rationale for the decision.
Internal comments attached to awards are visible only to the trading company, not to brokers. This allows for candid documentation of decision factors such as relationship considerations, previous performance, or strategic reasons.
All awarding actions are logged with timestamps and user attribution. This creates a defensible record of decision-making for internal review and compliance purposes.
Audit Trail & Governance
Every action in the system generates an immutable audit log entry. Tender creation, broker invitations, offer submissions, tender closures, and awards are all recorded with user identity, timestamp, and entity reference.
The audit log answers who did what and when. Management can review the complete history of any tender at any time. Compliance teams can verify process adherence and identify any deviations.
Audit logs are append-only and cannot be modified or deleted. This ensures the integrity of the record for regulatory compliance, internal audits, and dispute resolution.
Compliance & Risk Control
Commodity and chemical trading requires strict control over counterparty selection and documentation. FreightTender provides the structured documentation and auditability needed for regulatory compliance.
The system reduces regulatory risk by ensuring all tender processes are documented and traceable. Counterparty risk is managed through controlled invitation and evaluation processes.
For companies operating in jurisdictions with sanctions requirements or strict trade controls, the immutable audit trail provides evidence of due diligence in freight procurement decisions.
C-Level Perspective
CEO / General Management
Complete governance and operational control. Full visibility into freight procurement processes eliminates blind spots in critical supply chain decisions. Documented decision-making provides defensible rationale for all tender awards. Reduced risk of procedural violations, unauthorized actions, or compliance failures. Board-level accountability with transparent audit trail for all freight procurement activities. Strategic oversight capability without micromanagement.
CFO / Finance
Direct cost leakage reduction through structured competitive bidding. Eliminates opportunities for rate manipulation, favoritism, or non-transparent pricing. Complete documentation enables accurate cost analysis, budget forecasting, and variance reporting. Supports financial audits with traceable procurement decisions. Identifies cost optimization opportunities through historical bid analysis.
Freight Director / Operations
Accelerated tender cycles with standardized, repeatable processes. Eliminates time wasted on email coordination, manual data entry, and spreadsheet consolidation. Faster decision-making with all bids visible in one interface. Reduced operational overhead and administrative burden. Consistent processes across all freight categories and trading desks.
Compliance / Risk Management
Complete auditability for regulatory compliance and internal risk controls. Immutable records satisfy regulatory reporting requirements for procurement transparency. Supports internal audit processes with complete action history. Demonstrates due diligence in counterparty selection. Enables rapid response to compliance inquiries or regulatory investigations.